AIMA or SEF: Reporting Guests in Portugal Made Easy
Stay Compliant with the Latest Regulations for Alojamento Local Owners
Table of Contents
•Understanding the Transition from SEF to AIMA
•What This Means for Property Owners
2.Reporting Guests: A Step-by-Step Guide
3.Alojamento Local and Rental Regulations
•Short-Term vs. Medium-Term Rentals
•How to Collect and Remit the Tax
5.Staying with Portugal Portfolio
•Book Your Stay with Confidence
6.FAQs About AIMA and Guest Reporting
•Ensuring a Smooth Experience for Hosts and Guests
Introduction
Understanding the Transition from SEF to AIMA
In recent developments, the Serviço de Estrangeiros e Fronteiras (SEF) in Portugal is undergoing a significant restructuring. The agency is being rebranded and its functions are being redistributed to various organizations, including the newly established Agência Portuguesa para as Migrações e Asilo (AIMA).
This transition aims to streamline immigration and border services, enhancing efficiency and security. For property owners engaged in Alojamento Local (local accommodation), understanding this change is crucial for compliance, especially when it comes to reporting guest information.
What This Means for Property Owners
If you own a short-term or medium-term rental property in Portugal, you are legally required to report certain information about your guests to the authorities. With the shift from SEF to AIMA, the reporting process remains essential but may involve new procedures or platforms.
Reporting Guests: A Step-by-Step Guide
Who Needs to Report?
All owners of Alojamento Local properties, including those listed on platforms like Airbnb or managed through agencies like Portugal Portfolio, must report guest information. This requirement applies to:
• Short-term rentals
• Medium-term rentals
• Holiday homes
How to Register with AIMA
1. Access the AIMA Portal
Visit the official AIMA guest reporting portal (ensure to use the most recent and official website).
2. Create an Account
• Provide your NIF (Número de Identificação Fiscal).
• Submit property details, including your Alojamento Local registration number.
3. Verification
• Verify your email address.
• Complete any additional authentication steps required.
Submitting Guest Information
After registering:
1. Log In to Your Account
Use your credentials to access the reporting dashboard.
2. Enter Guest Details
• Full name
• Nationality
• Date of birth
• Passport or ID number
• Arrival and departure dates
3. Submit the Report
• Review the information for accuracy.
• Submit the report within three days of the guest’s arrival.
Alojamento Local and Rental Regulations
Short-Term vs. Medium-Term Rentals
Understanding the distinction between rental types is essential:
• Short-Term Rentals: Typically less than 30 days. Common for holidaymakers.
• Medium-Term Rentals: Between 1 to 12 months. Often for business travelers or extended stays.
Compliance Requirements
• Registration: Ensure your property is registered as Alojamento Local.
• Insurance: Maintain appropriate insurance policies.
• Safety Standards: Comply with safety regulations, including fire safety measures.
• Guest Reporting: Mandatory for both short-term and medium-term rentals.
Tourist Tax in Portugal
What is the Tourist Tax?
The Tourist Tax is a small fee imposed by certain municipalities on visitors staying overnight. It’s used to support local infrastructure and tourism services.
• Rates: Typically around €1 to €2 per person, per night.
• Applicable Areas: Common in cities like Lisbon and Porto.
How to Collect and Remit the Tax
1. Inform Guests
• Include information about the tax in your booking details.
• Clarify whether it’s included in the booking price or collected upon arrival.
2. Collect the Tax
• Gather the appropriate amount based on the number of guests and nights.
3. Remit to Authorities
• Submit the collected tax to the local municipality monthly or quarterly, as required.
1. Has SEF been completely replaced by AIMA?
As of October 2023, SEF is in the process of restructuring, with functions being transferred to AIMA and other agencies. It’s essential to stay informed through official channels.
2. Do I need to re-register with AIMA if I was registered with SEF?
Yes, you may need to register anew with AIMA’s system. Check the official AIMA website for detailed instructions.
3. What happens if I fail to report guests?
Non-compliance can result in fines ranging from €100 to €2,000 for individuals and higher for businesses.
4. Is the tourist tax applicable nationwide?
No, the tourist tax applies only in certain municipalities. Always verify with local authorities.
5. How does Portugal Portfolio assist with compliance?
We handle all aspects of guest reporting and tax remittance on behalf of property owners, ensuring full compliance.
Staying with Portugal Portfolio
Our Commitment to Compliance
At Portugal Portfolio, we prioritize legal compliance to provide peace of mind for both property owners and guests. Our team stays updated with the latest regulations, including the transition from SEF to AIMA.
Book Your Stay with Confidence
When you book your accommodation with us, you can rest assured that all guest reporting and tourist tax obligations are handled professionally.
• Transparent Pricing: No hidden fees; all taxes are clearly stated.
• Quality Properties: A curated selection of apartments and villas meeting all regulatory standards.
• Personalized Service: Dedicated support for any questions or needs during your stay.
Conclusion
Ensuring a Smooth Experience for Hosts and Guests
The shift from SEF to AIMA represents a significant change in Portugal’s immigration and border management. For property owners in the Alojamento Local sector, staying compliant is more critical than ever.
At Portugal Portfolio, we are committed to navigating these changes seamlessly, providing exceptional service to our clients and guests. Whether you’re a property owner or planning your next stay in Portugal, we are here to assist you every step of the way.
Book with us today and enjoy a worry-free experience in Portugal’s most beautiful destinations.
